Convert Driver Logbooks & Trip Sheets to Excel
Stop retyping HOS logs and trip sheets. Xcelify's AI OCR extracts dates, duty status, hours, and miles from paper driver logbooks into a clean spreadsheet you can actually use.
Who it's for
Fleet managers
Digitize the backlog of paper logs from your drivers into one searchable spreadsheet.
Owner-operators
Get your own trip history into Excel for taxes, IFTA, and rate analysis in minutes.
Safety & compliance
Turn paper HOS logs into filterable data for internal audits and driver coaching.
DOT audit prep
Pull months of paper records into a spreadsheet before an audit instead of shuffling binders.
Manual re-entry is slow and error-prone
Every hour a dispatcher or bookkeeper spends retyping a driver log is an hour that isn't moving your business. Manual entry also introduces the exact kind of mistakes auditors love to find — swapped digits, missed rows, wrong dates.
Xcelify extracts dates, on-duty and driving hours, miles, and duty status automatically — with the handwriting understood, not just the printed grid.
How it works
1. Upload a photo or scan
Drop in a photo or scan of a driver log, trip sheet, or fuel record — one page or an entire binder.
2. AI extracts rows, columns, and handwriting
Xcelify reads dates, hours, miles, and duty status and preserves the original grid structure.
3. Download Excel or CSV
Get a clean .xlsx or .csv ready for IFTA, safety review, or accounting import.
Bulk upload — a whole binder at once
Drop in a stack of scanned log pages, trip sheets, and fuel receipts in one go. Xcelify processes them in parallel and hands back a single spreadsheet — no more one-page-at-a-time uploads.
Frequently asked questions
Does it work with pre-ELD paper logs?
Yes. Xcelify was designed for pre-ELD paper driver logs — the classic grid format with duty status lines, remarks, and daily totals — and extracts each field into its own column.
Can it extract trip sheets and fuel logs too?
Yes. Trip sheets, fuel receipts, and BOLs work the same way — upload the page and Xcelify pulls dates, locations, miles, gallons, and totals into a spreadsheet.
What output formats are available?
You can download as .xlsx for Excel/Google Sheets or .csv for import into fleet management, IFTA, or accounting software.
How accurate is it with handwriting?
The AI is trained on handwritten driver entries and typically hits well over 95% accuracy on legible logs. Low-confidence cells are flagged so you review only what needs a second look.